Transport Planning Society Privacy Notice: Individual Members

This Privacy Notice has been issued by the Transport Planning Society (TPS), to comply with the General Data Protection Regulation (GDPR), which came into effect on 25th May 2018. The Privacy Notice replaces any Fair Collection Notice issued under the Data Protection Act 1998. The Institution of Civil Engineers (ICE) and its wholly owned subsidiary Thomas Telford Limited (TTL), process, hold and manage all membership data on behalf of TPS and as such are deemed to be the data controller for TPS Membership Data.

Data Controller

The data controller can be contacted as follows:

The Institution of Civil Engineers
One Great George Street
Westminster
London SW1P 3AA
Telephone 0207 665 2146
Email: dataprotection@ice.org.uk 

Use, transfer and storage of personal data

We may hold any of the following items of personal information about you:

• Personal details including your name, TPS membership number, gender, date of birth, postal and email addresses and telephone number and diversity data. 
• Employee details.
• TPS membership grade.
• Details of preferences related to correspondence from TPS/RTPI
• Membership number of affiliated professions, namely CILT, ICE, CIHT and RTPI
• Details of your attendance at ICE events.
• Professional interests.
• Membership of professional committees.

The Institution of Civil Engineers and Thomas Telford Ltd maintain data on all members. This will be used confidentially for normal purposes, including subscription collection, mailing of publications, and notification of conferences and events. Your name and grade will be displayed on our online Members’ Directory.

Personal data relating to TPS membership may be stored securely in perpetuity for historical purposes.

Your rights in relation to your data

The purpose of this Privacy Notice is to fulfil your right to be informed about the use of your data. In addition:

• You have the right to access your personal data. If you wish to request copies of your personal data please contact the Data Protection Officer at the address above.
• You have the right to have your data rectified if it is inaccurate or incomplete.
• You have the right to have your personal data deleted or removed if there is no reason for its continued storage and processing.
• You have the right to object to your personal data being processed and to restrict the processing of your personal data in certain circumstances. While processing is restricted, the data controller is permitted to store the personal data to ensure the restriction is respected in future. You will be informed if a restriction on processing is lifted.
• You have the right to lodge a complaint about the data controller with the ICO.

Please note that if you choose to exercise your rights to withhold data or insist on its deletion, then ICE and TTL may not be able to perform their duties in relation to your professional membership of the fulfilment of contracts relating to products and services purchased. Further details about GDPR and your rights under GDPR can be found at the ICO’s website at https://ico.org.uk.